Privacy Policy

Current as of April 1, 2012

Tamagawa Academy (K-12) & Tamagawa University ("Tamagawa") handles the personal information of a large number of persons associated with Tamagawa, including students, parents / guardians, faculty / staff, and others. Consequently, here at Tamagawa we formulated the Personal Information Protection Policy and enacted various rules, to enable better handling of personal information.

Personal Information Protection Policy

Enacted October 1, 2004
Revised April 1, 2012
Tamagawa Academy (K-12) &Tamagawa University
Chief Executive Officer Yoshiaki Obara

The Personal Information Protection law (Japan Law No.57, 2003) contains regulations with which all private entities must comply. As a private school, Tamagawa Academy (K-12) & Tamagawa University ("Tamagawa") must also comply with the Personal Information Protection Law and is obligated to manage personal information appropriately. For this reason, the following stipulations must be followed. Tamagawa handles the personal information of a large number of persons associated with Tamagawa, including students, parents/guardians, faculty/staff, and others. This is important personal information that is protected by law, and employees are responsible for safeguarding personal information. In order to guard against inappropriate use and leakage of personal information and ensure its proper use, we need to further raise the personal information awareness of faculty and staff. At Tamagawa, we will continue to abide by the provisions below as we take measures to protect personal information.

  1. Establish a system to manage and protect personal information and make ongoing improvements.
    Establish and implement “Personal Information Protection Management System Documentation” in order to insure that faculty and staff are aware of the importance of personal information and properly use the personal information of students as well as parents/guardians, faculty/staff, alumni, etc. Also maintain this documentation and improve it on an ongoing basis.
  2. Properly carry out the acquisition, use, and providing of personal information.
    Establish a management system for protecting personal information at Tamagawa, and in the acquisition, use, and providing of personal information, conform to Tamagawa rules and utilize the information within the scope of usage indicated at the time the information was acquired.
  3. Implement safety measures and work to protect personal information.
    In order to ensure personal information accuracy and safety, take safety measures (information security measures, etc.) and work to prevent and rectify personal information leaks, loss, and damage.
  4. Appropriately and swiftly respond to inquiries concerning the handling of personal information.
    Within a rational scope, appropriately and swiftly respond to inquiries (disclosure, correction, and deletion requests and complaints/consultations) concerning the personal information held by Tamagawa.
  5. Conform to laws, regulations, and standards.
    In the handling of personal information, conform to applicable laws, regulations, and standards. Also insure that the Personal Information Protection Management System Documentation is in conformity with the laws, regulations, and standards.

As an institution, Tamagawa shall endeavor to maintain a high level of awareness of personal information protection by making faculty and staff aware of this Personal Information Protection Policy and also making it known to students.

About Personal Information Protection

  1. Usage purposes for personal information
  2. About outsourcing the handling of personal information and restriction on provision to third parties
  3. Disclosure of one's own personal information and procedures (including identification card issuance)
  4. Complaints and consultations

1. Usage purposes for personal information

At Tamagawa, personal information is used for the following purposes.

  1. Operations related to school administration, educational affairs, noncurricular guidance, etc. (K-12)
  2. Operations related to school administration, educational affairs, welfare, job search and career guidance, etc. (University)
  3. Operations related to course guidance, course fee payment notices, course attendance administration, etc.
  4. Operations related to academic performance notices, school tuition payment notices, parent association operation and related notices, etc.
  5. Operations related to certificates concerning graduation, academic performance, enrollment, etc.
  6. Operations related to school admission information, admission examinations, etc.
  7. Operations related to health administration, medical care, etc.
  8. Operations related to profit-earning operations, etc.
  9. Operations related to the sending of materials, event notices, payment requests (when fees are charged), etc.
  10. Operations related to personnel affairs, wages, labor, welfare, hiring, health, insurance, financial affairs, general affairs and organization administration, etc.
  11. Operations related to payment and invoicing management, etc.
  12. Management of video recorded by security cameras installed for crime prevention

2. About outsourcing the handling of personal information and restriction on provision to third parties

Where personal information is acquired these issues should be clearly stated.

3. Disclosure of one's own personal information and procedures (including certificates issuance)

As a rule, when a request for information disclosure is received from the individual in question, disclosure will only be permitted if the managing department (the chief of the managing department) deems that the reason for disclosure is just. An issuance fee is collected for disclosure via documentation certifying graduation, enrollment, grades, etc. Also, for disclosure requests from individuals 18 years of age or younger (or the third year of high school or younger), requests from guardians may be necessary depending on the content of the request. As a rule, communication or disclosure requests via telephone or fax are not an option.

4. Complaints and consultations

For complaints and consultations concerning the handling of personal information at Tamagawa, please inquire at the contact point below.

Personal information protection contact point

Tamagawa Academy (K-12) & Tamagawa University, Office of Strategic Planning, Institutional Compliance (Research & Management Headquarters building, 3F)
℡:042-739-8953 / Fax:042-739-8979 / e-mail:privacy@tamagawa.ac.jp

Note: Personal information acquired in conjunction with complaints and consultation applications will not be used for purposes other than the handling of the given application.

Handling of Personal Information on the Tamagawa websites

Current as of April 1, 2013

  • Application scope
  • Acquisition of personal information
  • Use and providing of personal information
  • Security Procedure
  • Access logs
  • Cookies
  • Links
  • Personal information protection contact point(Tamagawa Academy (K-12) & Tamagawa University, Office of Strategic Planning, Institutional Compliance)

1. Application scope

Documents concerning the handling of personal information on Tamagawa websites apply to the Tamagawa websites at the URLs below.

  • http://www.tamagawa.jp/
  • http://www.tamagawa.ac.jp/
  • http://www.tamagawa.ed.jp/

2. Acquisition of personal information

When personal information is acquired on a Tamagawa website, the usage purpose should be clearly stated on the given page. The acquired personal information must never be used for a purpose other than the purpose stated on the given page.
There are cases where the subject operations are consigned outside our organization. At such times, a contractor recognized as appropriately handling personal information is to be selected, and a confidentiality agreement is to be concluded.

3. Use and providing of personal information

The use and providing of personal information acquired on Tamagawa websites shall be done within the scope of the usage purpose. There may be cases where the information is provided based on laws/regulations or after advance consent is obtained from the subject persons.

4. Security Procedure

When personal information is acquired on a Tamagawa website, perform encryption using SSL (Secure Sockets Layer) and work to ensure security. Take security measures with respect to personal information leakage, loss, and damage.

5. Access logs

On the Tamagawa websites, information concerning devices accessing the website is recorded as a log. The recorded information includes the IP address and access date/time of the person who accessed the site, but it does not contain information that can identify an individual. Access logs are used for Tamagawa website management and usage status analysis.

6. Cookies

There are cases where cookies are used on Tamagawa websites.
A cookie is a small collection of data that the WWW server sends to your browser. It is stored on the hard disk and used to differentiate that computer, but it does not contain information that can identify an individual. The data collected with cookies is used for Tamagawa website usage trend analysis. With the settings of the browser that you use, you can display in advance a message indicating that you are about to visit a website that uses cookies, and you can refuse to accept cookies.

7. Links

Tamagawa websites include links to external sites, but such links do not share personal information. Tamagawa bears no responsibility for any personal information acquisition occurring on the linked websites, so please be sure to check the personal information handling of the linked websites.

8. Personal information protection contact point

Tamagawa Academy (K-12) & Tamagawa University, Office of Strategic Planning, Institutional Compliance (Research & Management Headquarters building, 3F)
℡:042-739-8953 / Fax:042-739-8979 / e-mail:privacy@tamagawa.ac.jp